Most Recent News

I. Review of ongoing items
a. Survey update: it will be on-line and in the store Thursday!
b. Brochure update: Jonathan almost has it done
c. Budget update: Jessica G is meeting with the Finance committee March 2nd and hopefully it will be approved.
II. Public Shop March 7th
a. Hermina will be here from 10 to 12:30 and Meredith is going to find someone for 12:30 to 3pm/
b. It is on all event calendars
III. Sustainability Fair March 17th
a. A board and box is in the office ready for tabling
b. Jessica can do 4:30 to 6 and Meredith will do 6 to 7:30p.
c. Meredith is going to put together a co-op basket for people to win.
IV. Block Party
a. Purpose: together Westside neighbors, have fun, and aid in bridging the gap between the neighborhood and the co-op
b. Event needs and lists are posted on ning
c. Keegan will check with the health department and port a potty

Next meeting March 9th at 5:30 at the Florence Building!

Outreach Meeting Notes 2.9.09
Attendees: Kate, Beverly, Pat, Jessie, Jessica, Jonathan, Erin, Keegan, Hermina
I. Public Shop Debrief
a. It went well!
b. 6 new members!
c. Erin is going to write a thank you to all who attended and Keegan will send
d. Next time more variety of snacks.
II. Action items from last week
a. Jonathan got the business cards printed.
b. A sandwich board is being built for general use.
c. Jonathan is working on a brochure.
III. Block Party
a. Purpose: To outreach to Westside neighbors, have fun, and aide in bridging the gap between members and neighbors.
b. Food: Cold stuff due to health code regulations (will need a $25 permit)
c. Pat is looking at getting a $100 from Spirit of the Peace
d. We will need a port-a-potty
e. All donations have to go through NCBI
IV. Budget
a. Jessica is writing a budget and submitting to finance committee: $5922 for the year
b. Beverly is researching KBGA and Jessica is researching KUFM

Next meeting 2.23.09 @ 5:30 at Florence Hotel Lobby

Fin Com Feb 2, 2009

Kate M., Terri, Merrill

Florence Hotel, Missoula- Kate M., Terri, Merrill

Agenda included Policies and Procedures, An internal guideline to keep the Fin Com running like Lifeline butter. Originally produced by Julie, we went through line-by-line completing about 2/3s of the document to be accepted by Fin Com/BOD. Will finish at next committee meet.

Other topics included our “Get out there!” promo. Kate and Merrill will collaborate on a ½ page blurb to be handed out at orientations- due Feb 13 in time for Feb 16 orientations.
Next committee meet will also go through prospectus for fine-tuning.
Kate suggested to present our fund raising/preferred stock to City Club, Missoula sometime this year. All agreed a good idea.

Discussion focused on Fin Com’s role in developing committee budgets. Our preliminary suggestion is to submit (to Fin Com) 60 days prior to Ex com agenda setting meeting so it gets onto BOD meeting. This allows ample time for ning, e-mail, and Fin Com to tear it apart. Also to be placed on ning. for BOD discussion.

Terri will place purchasing procedures/application on ning.

Next meeting Florence Hotel, Monday, March 2 @6pm (March already…)

Attendees: Erin, Hannah, Keegan, Jessica, Jessie, Hermina, Jonathon, Meredith

I. Review of ongoing items
a. Business cards:
i. Jonathon is going to design them and then send the file to Keegan who is going to go to Missoula Copy Stop to get them made.
ii. It was decided to have 2000 made with full color on the front and black and white map on the back
iii. Want them done by February 7
b. Event dates
i. Badlander Fundraiser is set tentatively for Aug 28
ii. Sustainability fair is March 17
c. Meeting place
i. Liquid planet is no longer going to have a meeting space
ii. Florence Building at 5:30 is going to be set meeting place and time
d. First Saturday Public Shop
i. Jonathon is working on Indy ad—being published Feb 5
ii. Keegan is going to help from 10 to 12:30, Erin is going to help 12 – 1:30 and Jessica is going to find someone for 1:30 -3.

II. Member survey
a. February 23rd it will be posted online and in the store
b. OC brainstorm for what OC can get out of survey
c. OC can help by word of mouth, phone calls, emails
d. Incentive: Jessica is going to talk to Merrill
e. Feb Enews will mention survey

III. Merchandising
a. It was decided to only pursue 2 merchandise items this year: totes and magnets
b. Keegan will talk to chris
c. Keegan will research magnets and talk to Jonathon about a design

IV. Marketing plan
a. Brainstorm of current marketing plan and dream plan
b. Things we would like to ad this year: Radio ads, val pak, literature, onscreen film ad, sponsorship, veggie costumes
c. Action: Jonathon will research billboard prices, Keegan will research Valpak prices & Wildlife Film Fest ads & Wilma/Carmike ads, Hannah will research documentary film festival ad, Jessica will research veggie costumes, Meredith will research sponsorships
d. Keegan will post event timeline on ning

V. next meeting February 9th, 5:30 in the Florence Lobby

Attendees: Jessica Glebke, Jessica Crowley, Jessie Sherburne, Kate Keller, Jonathon Marquis, Keegan Flaherty, Erin Kautz, Beverly

I. Announcements
-Kate announced that the new website template is up and they are currently in the process of trouble shooting.

II. PR
-The new PR procedure was approved
-These dates were set for events: Annual Meeting Oct 22, 1009; Block Party Apr 19, 2009; Badlander possibilities Sept 4, 11, 2009; Holiday open house Dec 12, 2009.
-Jessica G. is going to talk to the Badlander and Maxine to get dates set for those events

III. Marketing materials
-Business cards: Keegan is going to get an estimate for full color on the front. Jonathon will design
-Tshirts: Keegan is still working on this
-Bags: Keegan is going to talk to the woman who makes "Recreate" clothing at ZAC

IV. Newsletter
-Articles due 1/26, Emailed 2/4
-Articles: Kristin will write about nutrition; keegan's article from the Missoulian; Recipe; Food news links; Product spotlight; Member of the Month; Forum article from Membership committee

V. Tag line
-We came up with 2 tag lines: "Montana's first member run grocery" & "Working together for local foods at lower prices"

VI. Ongoing open house
-Jessie S. came up with the idea of having regular open houses.
-It was agreed to have open houses the first Saturday of the month for 2009; our first being 2/7
-Jessica G. is going to switch her BOD Saturday commitments to the first Saturday of the month.
-Keegan is going to talk to Membership about co-hosting and post on e-calendars.

NEXT MEETING: 1/26/09 @ 5:45 @ The Florence Building Lobby